Archive Closed Checking Account and Paid Debt Account

1

What’s the best way to handle a closed checking account and a paid off debt account? I know I can just leave them as is with zero balance, but I really don’t want to keep seeing them in my accounts list.

2

If you don’t want the Accounts to appear in your Accounts list, probably the best thing to do would be to simply delete them.

If you delete an Account (or an Envelope), it’ll be removed from the list, but the transactions associated with it will not be removed from view in either your transaction history or your Reports. So if you’re sure you’re done using an Envelope or Account, you can delete it to essentially archive it.

The only visual change (other than the disappearance from the list) will be that the transactions will be associated with “DELETED: Envelope” or “DELETED: Account” rather than “Envelope” or “Account”.

See this article in our Help Center for more details: https://goodbudget.com/help/budgeting-with-goodbudget/archive-envelope-account/

3

Thanks Alex, that’s what I needed.

4

It would be more helpful to be able to archive or hide an account that was closed or seldom used. Then the account could be reactivated if required, and transaction searches would show which account the transaction was in (not just that it was a deleted account.) Any chance of this feature?

1 Like
5

I agree with this. It’s a feature I have seen in other similar apps. Goodbudget just works better. But it would be wonderful to have, in my opinion, two additional flags on accounts.

  1. Closed (or Hide) which makes the account not appear in the Accounts list, but only if you go to Edit accounts. Would also make this account not appear in features like Account Transfer, so one doesn’t accidentally select the wrong account.
  2. Do not include in Available balance. I have accounts I track which are things like certificates, which may technically be relatively easily-available funds, but I don’t want to have those accounts included in what shows as my Available balance for Fills. But I do want to see additional deposits like interest and, for bump-up accounts, deposit.

Short-term certificates are the reason I would use both of the above. I do understand that I can also just delete the accounts after they close, and that is what I do today.